Time confetti: take back control
Putting the hardest task first isn’t just about focus—it’s about courage in a world of constant distraction.
There was a time when I’d put off starting a challenging project—low energy, a nagging thought that I'd do it “in a moment,” and a stream of less important tasks quietly hijacking my focus. As a result, I ended up scrambling at the last minute and delivering less than I knew I could. Those days cost me confidence, quality, and calm.
Today, I’ve completely shifted my approach. I tackle the hardest things first, while my energy is freshest, and deliberately push lower-priority tasks and distractions to later. Prioritizing has become a dynamic part of my routines—reshaping not only my calendar but also my mindset.
That change matters, because we’re living in a world full of what researchers call time confetti—little fragments of interruption that splinter our attention, erode deep focus, and keep us from doing the work that truly matters. Instead of hours of deep concentration, we’re left chasing seconds of focus. That’s not just a productivity issue—it’s lost opportunity, stripped momentum.
My lessons learned
How do I avoid “time confetti” from taking over my professional life? I don’t pretend it’s easy—because it’s not. Especially when you're part of a leadership team, navigating the complexities can feel overwhelming. But each of us has the power to shape a healthier workplace culture. I'm far from perfect, but I’d like to share some lessons I’ve learned—the hard way.
1. Embrace discipline. Tomorrow starts tonight. I review my calendar in advance so I know what must get done. I begin the day with a simple routine: exercise, breakfast, then pivot into detailed planning. I prioritize: What deserves my full attention first? Only afterward do I check emails and WhatsApp.
2. Build in generous buffer time. For example, when heading to Schiphol, I catch an earlier train. Things frequently take longer than expected—such delays sap productivity and energy. Buffering avoids that stress—and often gifts you with unexpected time for something extra.
3. Train yourself to laser-focus. Focus is like a muscle, it strengthens with practice. I resist distractions unless something truly urgent arises—say, a family need. During focused work sessions, my phone is silent and out of sight.
Some suggestions for you to consider
-
Design deep work windows. Block 90–120 minutes in your agenda where no emails, no meetings, no phone are allowed. Treat these slots as sacred. Protect them like you would an important client.
-
Control the inputs. Turn off all but the most essential notifications. Decide when you want to check your messages, not the other way around.
-
Batch the shallow work. Email, WhatsApp, admin tasks — cluster them together in set moments. This keeps them from invading your day.
-
Start small, grow big. Even one hour a day of uninterrupted focus compounds over weeks and months. Think of it as an investment in your effectiveness.
- Reflect and adapt. Which of my lessons resonate with you? Try one practice—and observe the impact. Then build from there.
Time management theory is easy—putting it into practice isn't. But with small, concrete steps, you can make an immediate difference for yourself and those around you. As a leader, your time habits set the tone. Manage yours well—and you cultivate positive ripples.
Hope this inspires.
Paul Donkers
Paul P.J. Donkers is a global business coach and consultant. He and his partners work with leadership teams to unlock growth and value.
Find out more at www.tencompany.org or www.ikigaicoachinginstitute.com.
For a confidential conversation, reach out via This email address is being protected from spambots. You need JavaScript enabled to view it..
